Chapter 5 - Policies & Procedures
5.0 Policies and Procedures for Radiation Use Areas (Top)
5.1.1 Areas shall be defined with regard to radioactive material and radiation fields under the following classifications.
Table 5.1 Area Access Restrictions. The following terms are used in the Radiation Safety Manual, permits and operating procedures for the purpose of regulating which personnel may enter an area.
Uncontrolled/Unrestricted Area||An area where access is neither controlled nor restricted |
|Secure Area||An area where access is limited to specific personnel as a condition of either a radioactive material or RPE use permit
|Controlled/Restricted Area||An area where access is restricted to authorized radiation users and accompanied visitors|
Table 5.2 Area Use Restrictions. The following terms are used in the Radiation Safety Manual, permits and operating procedures for the purpose of regulating where radioactive material and RPE can be used.
|Authorized Radiation Use Room||A room authorized for use and/or possession of radioactive material or RPE
|Area Labeled for Radiation Use ||An area within an authorized radiation use room which is designated a controlled area, including sites where radioactive material is handled (such as bench tops), stocks and waste are stored, hoods, equipment, etc. or where RPE is used
|Non-Radiation Use Area||
A non-labeled area within an authorized radiation use room where radioactive materials are not used, such as desks and other work benches |
Table 5.3 Radiation Field Warning Classifications.
The following terms are used in the Radiation Safety Manual, permits and operating procedures for the purpose of warning individuals as to the intensity of radiation fields in the area.
|Radiation Area||An area where an individual located 30 centimeters from any source of radiation could receive greater than 5 mrem in one hour
|High Radiation Area||An area where an individual located 30 centimeters from any source of radiation could receive greater than 100 mrem in one hour
5.1.2 The dose in any unrestricted area shall be kept
as low as reasonably achievable below New York State regulatory limits:
126.96.36.199 The dose in any unrestricted area from external sources does not exceed 2 mrem in any one hour; and
188.8.131.52 The total effective dose equivalent to individual members of the public does not exceed 100 mrem in a year.
5.1.3 Contamination shall be kept
as low as reasonably achievable below New York State regulatory limits.
Table 5.4 New York State regulatory limits for surface contamination.
Skin or Personal Clothing||0.1||
184.108.40.206 It is the discretion of the Radiation Safety Officer and the Radiation Safety Committee to determine what level of surface contamination is reasonably achievable below the NYS limit. In most cases, keeping contamination below detectable levels is reasonably achievable.
220.127.116.11 If any individual’s skin, hair or personal clothing is found to be contaminated above background readings, immediately contact Cornell Police by calling 255-1111. (See Chapter 10, section 10.2.2.7)
18.104.22.168 The permissible levels on glassware, tongs, lead bricks, and other laboratory equipment will be the same as those for working surfaces; however, it is expected that, in certain instances in which such equipment is to be used over again in radiological operations, contaminated equipment will be present and is permissible as long as it is appropriately labeled and stored separately from uncontaminated equipment. The glassware will be labeled as being radiologically contaminated and must be kept in a restricted access area labeled for radiation use.
22.214.171.124 To ensure that these levels are maintained, the permit holder will perform and record routine surveys of all areas under his control.
126.96.36.199 In general, no radioactive contamination can be tolerated. Exceptions to this will include certain hood trays, stainless steel trays, Kimpak covered surfaces, or other equipment which is used frequently for active work and which will be clearly marked with the standard radiation caution signs or stickers.
5.2.1 A “RADIOACTIVE MATERIALS USED IN THIS FACILITY” sign shall be conspicuously posted at each entrance to laboratories where radioactive materials are stored and/or are used.
5.2.2 Radioactive use and storage areas and equipment shall be conspicuously marked with a “CAUTION, RADIOACTIVE MATERIALS” sign. The perimeters of areas labeled for radiation use shall be conspicuously marked. In addition, containers in which materials are transported or stored shall bear a durable, clearly visible label bearing the radiation caution symbol and the words “CAUTION, RADIOACTIVE MATERIALS”. This label shall also state the quantities and kinds of radioactive materials in the containers and the date of measurement of the quantity.
5.2.3 Radiation areas, high radiation areas and very high radiation areas, as defined in Table 5.3 of this section, shall be posted with the sign “CAUTION, RADIATION AREA”, “CAUTION, HIGH RADIATION AREA”, and “GRAVE DANGER, VERY HIGH RADIATION AREA”, respectively.
5.2.4 All equipment contaminated with radioactive material shall be marked with signs, decals, or other conspicuous means. Labeling shall not be required for laboratory containers such as beakers, flasks, and test tubes, used in transiently in laboratory procedures during the presence of the user.
5.2.5 Prior to removal or disposal of an empty container, including shipping boxes, confirm that it is free of contamination and remove or deface any radioactive material label and other markings referencing radioactive materials.
EHS will check during periodic surveys to ensure that adequate shielding is used in all radiological operations. The total amount of shielding materials that will be necessary will depend on the amount of activity and the type of radiation involved. In some instances, it may be necessary to construct a "hot cell" or large shielding barrier to meet shielding requirements. EHS will be available for consultation on all shielding problems encountered.
5.4 Aerosols, Dusts and Gaseous Products (Top)
5.4.1 Procedures involving aerosols, dusts or gaseous products or procedures which might produce airborne contamination in excess of regulatory limits shall be conducted in a hood, dry box or other suitable closed system. These procedures must be authorized in advance.
5.4.2 All release from such systems shall not exceed ten percent of the maximum permissible concentration in air for nuclide in question, unless regulated by a DEC Part 380 permit. However, where practical, traps should be incorporated in the experimental set-up to ensure that environmental releases are as low as possible.
5.4.3 Radioactive gases must be stored in gas-tight containers and must be kept in areas having approved ventilation.
5.4.4 Hoods to be used for radioisotope work shall be tested by EHS to ensure that they meet the minimum requirements for air velocity at the face of the hood.
5.5 Work Surfaces(Top)
All areas where radioactive material is used or stored shall be covered at all times with plastic-backed absorbent paper (e.g. “Kimpak”), stainless steel or plastic trays, uncracked glass plates or other impervious material. Absorbent paper should be replaced when damaged.
5.6 Periodic Surveys of Radiation Areas (Top)
Areas (e.g., hoods, bench tops) in which radioactive materials are being used should be checked for contamination as soon as each procedure is completed by the radiation workers in that laboratory. These areas shall be inspected each and every time there is reason to suspect a contamination; these surveys do not have to be recorded but action (i.e. decontamination) is required if limits are exceeded. Monthly wipe and instrument surveys shall be conducted with recorded positive and negative survey results in the Permit Holders’ laboratory logs.
5.7 Laboratory Monitors (Top)
Each laboratory or area (other than those where only H-3 is used) shall be equipped with a calibrated, functioning portable or semi-portable survey instrument to be used for personnel and area monitoring.
5.8 Removal of Equipment from the Laboratory (Top)
Once used for radioactive substances, equipment shall not be used for other work or sent from the area to cleaning facilities, repair shops, or returned to the source of supply, until a meter and wipe survey have been completed and contamination levels are under 100 dpm/100cm2. The survey shall be recorded and record kept with other lab survey records. A "Terminal Survey Notice" from EHS Radiation Safety, stating that the equipment has been demonstrated to be free of contamination shall accompany the equipment.
5.9 Maintenance of Laboratories and Equipment (Top)
Laboratories or equipment to be serviced in the lab by shop, maintenance or custodial personnel, or by commercial contractors, shall be demonstrated (METER AND/OR WIPES) to be free of contamination (i.e. less than 100 dpm/100cm2 prior to servicing. The survey shall be recorded and record kept with other lab survey records. If necessity requires that emergency repairs be performed in contaminated areas, or on contaminated equipment, the work will be supervised by a member of EHS staff, who will assure that the necessary safeguards are taken. Laboratory personnel are responsible for requesting this supervision from EHS.
Prior to facility repair or maintenance (e.g. floor refinishing, leak repairs, etc.), the lab shall perform and record a meter and wipe survey of the affected area(s).
5.10 House Vacuum Lines (Top)
House vacuum lines are vulnerable to contamination. If house vacuum lines are to be used, the withdrawn gas must be free of radioactivity. Use a separate vacuum system whenever possible, such a separate vacuum pump exhausting into a hood.
5.11 Shared Facilities (Top)
Shared facilities host researchers from all over campus (and the world) to support a variety of experiments with specialized equipment. Examples include the Cornell Center for Materials Research, the Cornell NanoScale Science & Technology Facility, the Department of Chemistry and Chemical Biology’s X-ray Diffraction Facility, and the Cornell High-Energy Synchrotron Source. Radioactive materials may not be used in shared facilities unless it has been reviewed by the Radiation Safety Committee and approved on the permit.
5.11.1 Shared facility safety protocols must be detailed in the PI’s permit application and must also be approved by the shared facility manager. The shared facility will not be required to have its own permit.
5.11.2 Work involving significant potential for contamination will not be approved in shared facilities (e.g. complex dry operations, generation of aerosols, evaporating to dryness, in-vivo work, volatile components, quantities exceeding 10 times Part 16 Table 9 values)
5.11.3 In general, permanent “Radioactive Materials” warning signage is not required to be posted outside of the facility.
5.11.4 For work identified as potentially causing exposures or surface contamination exceeding public limits, rad worker is required to restrict area:
188.8.131.52 Worker must constantly attend sources of radiation and personally restrict access to area, or
184.108.40.206 Post conspicuous “Warning: Radioactive Materials” signage restricting access to the area for the duration of the work. Signage must also identify the worker and include emergency contact information.
5.11.5 A radiation/contamination survey must be documented before releasing the area for unrestricted use. The survey documentation is to be filed locally in the facility in the interest of transparency to other users, and for inspection by EHS.
5.12 People and entities not affiliated with Cornell (Top)
Many third parties on campus are not legally affiliated with Cornell. For example:
- Technology Incubators on campus assist start-up and early development businesses by providing workspaces, access to shared facilities, and business support services.
- Visiting scientists use university research facilities.
New York State regulations and Cornell's radioactive material license explicitly forbid Cornell's licensed material from being used or stored by another firm or its employees, unless the firm possesses its own radioactive material license. All radioactive material and ionizing radiation on campus is subject to Cornell Radiation Safety Committee oversight. Radioactive material governed by Cornell's license must not be transferred to, used, or stored by people or entities that are not legally affiliated with Cornell without advanced authorization by the RSO.