Appendix E - Lab Move Guide
Lab Move Guide
The information here provides general guidance to those laboratory personnel preparing to move their laboratory work to another site. Contact Environmental Health and Safety at 607-255-8200 for assistance. Additional guidance can be found in the latest version of the ANSI Z9.11 Laboratory Decommissioning.
When cleaning up your lab, ensure all items are removed from the lab (or scheduled to be removed), including items in drawers, cabinets, fume hoods, refrigerators, freezers, etc. Be considerate of custodial staff and maintenance staff who do not understand the nature of the lab work your group conducted. Surplus equipment, tables, cabinets, etc. that you plan on discarding, check with your DSR to see if these items should remain in the lab you are leaving or if they could be donated to someone else in your department.
During the move egress points must be maintained. Do not store items in hallways or stairwells. Work with the movers and facility coordinators. No hazardous materials (chemical, biological, or radiological) may be left in the hallways unattended at any time.
Ensure all potentially contaminated surfaces have been cleaned with water and detergent thoroughly. This includes bench tops, fume hoods, storage cabinets and drawers (both inside and outside), shelving, and the outside of large equipment that is scheduled to be moved by a moving company. Clean out refrigerators and freezers and defrost freezers.
Only move those chemicals that will be needed for your research at the new facility or those chemicals you expect to use in the near future. For those chemicals that are in good condition, contact your DSR to see if anyone in your department could use them. All other chemicals must be disposed of as hazardous waste.
Chemicals should be moved between facilities only by trained individuals. Any highly toxic, highly hazardous or reactive chemicals should only be moved by staff who has received special training. When moving highly toxic or highly hazardous chemicals, EHS recommends a "buddy system" be used in the event of a spill or other emergency.
All containers must be properly labeled and securely closed. When transporting chemicals, it is best to use DOT approved shipping containers. Please note: There are special regulations associated with transporting hazardous chemicals off campus, see the EHS webpage for Hazardous Materials Shipping for more information. When packaging chemicals, use a packing material (such as vermiculite, ground corn cobs, shipping peanuts, cardboard, absorbent clay, etc) that is compatible with the chemicals to prevent bottle breakage during transport. Only place chemicals that are compatible with each other in the same container and do not overload containers of chemical bottles.
When transporting chemicals, it is best to use carts with lips or trays to prevent containers from being knocked off. Other items that are useful for transport include rubber bottle carriers, five gallon pails, or other forms of secondary containment.
When moving chemicals, wear appropriate personal protective equipment such as safety glasses or splash goggles, lab coat, and gloves. Remove gloves when touching door knobs and latches, and elevator buttons. If possible, avoid using passenger elevators. If you must use a passenger elevator, request that no passengers ride along with you.
Compressed Gas Cylinders:
Do not leave compressed gas cylinders unsecured for any period of time, even temporarily. Any new gas distribution systems, using metal or plastic tubing, must be pressure tested (leak tested) before use.
All vacated rooms must be certified as contamination free before they are turned over to custodians, maintenance workers, or new lab occupants. Contact the Environmental Health and Safety Radiation Safety Group at 607-255-8200 for more information.
Decommissioning Facilities and Equipment:
Laboratory renovations may require more formal decommissioning procedures of both facilities and equipment depending on the extent of renovation and the past use of the room and/or facility. The purpose of decommissioning procedures includes:
Decommissioning labs require standardized processes, strategies, and validation methods for screening and characterization of hazardous debris and other regulated waste streams and for compliance with hazardous waste regulations.
Strategies to minimize generation of regulated wastes, to encourage on on-site treatment, and decontamination technologies and to maximize recycling/recovery of materials from biological/chemical must also be considered.
Areas and materials of concern for decommissioning of facilities and equipment include:
Specific roles and responsibilities for decommissioning activities include:
Research staff members roles/responsibilities: