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Chapter 6 - Info and Training

 

6.0   Employee Information and Training (Top)

Federal and state laws and Cornell University policy require all laboratory workers to receive laboratory safety training and be informed of the potential health and safety risks that may be present in their workplace.  Documentation must be maintained to demonstrate that such training was provided and received.  In order to assist laboratory personnel comply with this requirement, laboratory safety training must be obtained either through EH&S (classroom or web-based sessions) or documented as having been received from an alternative source.  Laboratory personnel who attend EH&S training classes will have documentation entered and maintained for them within the Cornell Learning Management System.  Laboratory personnel who have not attended the EH&S Laboratory Safety Training program must submit documentation of training received from alternative sources for
verification by EH&S.

Please note:  For outlying facilities that may not have adequate internet access or for situations such as visiting Faculty or staff who may not have a Cornell netid, EH&S can easily send you a cd-rom with the Laboratory Safety and Chemical Waste Disposal training programs.  If you would like to request a cd-rom with these training programs, please send an email request for the cd-rom along with your mailing address and one will be sent to you.

The OSHA Laboratory Standard requires employers to provide employees with information and training to ensure they are apprised of the hazards of chemicals present in their work area.  The Laboratory Standard goes on to state that such information shall be provided at the time of an employees initial assignment to a work area where hazardous chemicals are present and prior to assignments involving new exposure situations.

As per the OSHA Laboratory Standard, information that must be provided to employees includes:
  • The permissible exposure limits for OSHA regulated substances or recommended exposure limits for other hazardous chemicals where there is no applicable OSHA standard.
  • Signs and symptoms associated with exposures to hazardous chemicals used in the laboratory.
  • The location and availability of identified reference materials listing the hazards, safe handling, storage and disposal of hazardous chemicals found in the laboratory including, but not limited to, MSDSs received from the chemical supplier.


The Laboratory Standard goes on to state this training shall include:

    • Methods and observations that may be used to detect the presence or release of a hazardous chemical.
    • The physical and health hazards of chemicals in the work area.
    • The measures employees can take to protect themselves from these hazards, including specific procedures the employer has implemented to protect employees from exposure to hazardous chemicals, such as appropriate work practices, emergency procedures, and PPE to be used.

The employee shall be trained on the applicable details of the employer's written Chemical Hygiene Plan.

While the OSHA Laboratory Standard is specific to working with hazardous chemicals, as per the University Health & Safety Policy 2.4, laboratory employees must also be provided with the proper training and information related to the other health and physical hazards that can be found in their work environment, including the hazards described within this Laboratory Safety Manual.

It is the responsibility of Principal Investigators and Laboratory Supervisors to ensure personnel working in laboratories under their supervision have been provided with the proper training, have received information about the hazards in the laboratory they may encounter, and have been informed about ways they can protect themselves.

 

6.1 Training Options (Top)

Principal Investigators and Laboratory Supervisors have a number of options available to them to ensure laboratory employees under their supervision have received proper training.  These options include:
  • Training programs provided by outside vendors
  • In-house training programs (provided by the Principal Investigator or Laboratory Supervisor)
  • Training manuals and booklets
  • Web-based training modules

The keys to any training programs are:
  1. The instructor providing the training is technically qualified to provide training on the particular subject.
  2. The training program(s) address the hazards present in the laboratory and describe ways employees can protect themselves.
  3. The training program and attendance must be documented using a sign-in sheet and these records must be readily available and accessible upon request.
Training sessions do not have to be hours or half-day sessions, they can be short, 15 minute, half hour, or how ever long it takes to achieve the training objectives.

Please note that one training class is usually not comprehensive enough to cover all of the hazards found within a laboratory.  Principal Investigators and Laboratory Supervisors will find that it is necessary to use a combination of the options available to ensure their employees are properly trained.

EH&S Training Programs
EH&S offers a number of training programs on a regular Basis.  All EH&S provided training programs and attendance sheets are kept on file at the EH&S office and entered into the Cornell Learning Management System.

Outside Vendor Training Programs
Principal Investigators and Laboratory Supervisors can provide training programs to their employees through contracts with outside training companies or product vendors.  A number of vendors are willing to provide free training programs upon request.  If using an outside company or vendor, be sure to ask for documentation including training content, date of training, copies of handouts, and the sign-in sheet.  All of this documentation must be kept on file.

In-House Training Programs
In-house training can include department provided training, and training by Principal Investigators and Laboratory Supervisors.  Training sessions can be stand-alone classes, on-the-job training, or short (15 minute) trainings incorporated as part of a laboratory group meeting.  The key is to make sure the training is documented with a sign-in sheet.

Training Manuals and Booklets
Principal Investigators and Laboratory Supervisors can utilize training manuals, booklets, webpage downloads, etc., as part of an ongoing training program by simply having laboratory staff review the material, be given an opportunity to ask any questions, and sign off that they read and understood the material.

Training Videos
Principal Investigators and Laboratory Supervisors can make use of videos to supplement training of their employees.  As with any training, it is important to document the training took place by using a sign-in sheet.  When videos are used, the training sign-in sheet should have the date, time, location, and name and running time of the video, in addition to signatures of those people who watched the video.  EH&S has a number of training videos that can be loaned out to interested campus personnel.  See the appendix for a list of training videos and information on how to borrow the videos.

Web-Based Training
There are currently web-based programs available on the EH&S webpage and through Blackboard under the catalog - Environmental Health and Safety.  Course available through Blackboard include: Laboratory Safety Training, Chemical Waste Disposal Training, and others.  If you do not currently have a Blackboard account, you can easily set one up from the Blackboard homepage.

 

6.2 Cornell Learming Management System (Top)

The Cornell Learning Management System is a database created to help employees, students, trainers, supervisors, and safety managers track safety training and keep required certifications current via the Internet.  Using your Cornell University Net ID as a unique identifier, you can access different types of training information.  As a user, you can view current classes being offered, register for classes, and keep a record of the training classes you have taken.  With supervisor or safety manager access, you can assign specific training courses to your employees and verify their training history, in addition to other features.  For information, see the EH&S Training webpage.

 

6.3  Laboratory Safety Certificate Program (Top)

The Laboratory Safety Certificate Program is a voluntary program designed to encourage laboratory workers to broaden their safety knowledge by completing a variety of training programs related to laboratory safety, and to recognize and reward their accomplishment by granting a Laboratory Safety Certificate.
To qualify for a certificate, the applicant must complete a specified number of required and elective courses within a given time period.  The courses may be taken as live classroom sessions or completed on-line.  For more information, see the Laboratory Certificate Program webpage.

 

6.4  Research Administration Certification Program (Top)

Cornell University's Research Administration Certification Program (RACP), developed in collaboration with a cross-campus advisory committee, and coordinated through a partnership between Office of Sponsored Programs and Division of Financial Affairs, is a professional development opportunity designed to educate Cornell staff about sponsored programs administration.

The purpose of the program is to develop and maintain a skilled cadre of research administration professionals within the university and to promote a culture of compliance and integrity. This program is recommended for staff whose work supports sponsored projects, particularly those new to the field or new to Cornell University.

The curriculum provides a high-level overview of key concepts related to sponsored programs administration at Cornell. The five day core training program, offered three times a year, is spread out over five weeks, with class one day per week (9:00 am - 4:00 pm). Participants attend lectures and use problem-based learning exercises to engage in real-world issues. In addition to the core courses, 15 hours of electives are required within one year and continuing education is also required. Those who attend all five days of RACP, achieve passing grades on exams and complete the required electives, receive certification.   For more information, see the Office of Sponsored Programs - Research Administration Certification Program webpage.

 

6.5 Laboratory and Radiation Safety Newsletter (Top)

The Laboratory and Radiation Safety Newsletter is published three times a year by EH&S.  The newsletter contains a variety of health and safety information relevant to research safety including articles and columns such as:
  • Featured Topics
  • Hot Topics
  • Ask Dr. Frank
  • Safety Training Schedules
  • Radiation Safety Eagle Awards
  • Links to additional resources
  • And more!

The Laboratory and Radiation Safety Newsletter is submitted electronically.  The current issue and archive issues of the newsletter can be found on the Newsletters webpage