Event Set-up

EHS > Event Planning > Event Management

Event Set-up

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Room Setup

Furniture and event setup must not block exits
Adequate aisles must be maintained throughout the venue (minimum 42 inches wide)
Doors must open easily and fully and may not be locked, blocked or obstructed in any way.
Exit ways, signs and doors must be clear, visible and unobstructed at all times.
Sound, lighting and other equipment must be properly secured so it does not fall and must not create a tripping hazard.
Do not block or store materials in front of electrical panels, exits and doorways, fire alarms pull stations, hydrants and extinguishers, aisle ways, eyewash stations/showers, etc.

Exits and Corridors

Exits, corridors, stairs and egress routes must remain clear and unobstructed at all times.
Nothing may be set up in stairways, hallways, aisles, or exit routes.

Fire Detection equipment

Never attach anything to fire protection equipment.
Attention should be given to the location of the fire protection equipment including smoke detectors, sprinkler heads and piping, fire alarm pull stations and fire extinguishers.
Smoke, dust, aerosols, fog/smoke machines, cooking and food preparation tasks, and physical contact can activate fire detection equipment.
In the event of fire alarm activation, your event must stop and everyone must exit the venue.
If there are any questions or concerns please contact EH&S.

Outdoor Event Setup

Outside exit paths and fire lanes must be kept clear at all times.
Events that obstruct non-exit/fire lane pathways may be allowed after EH&S review.

Obstructed sidewalks must be barricaded at each end. Contact Cornell Grounds Department for barricades (Please note that there is a fee for this service).

Due to the presence of underground utilities, stakes and posts that extend more than 6 inches into the ground require a utility location survey.

Contact Cornell Customer Service at (607) 255-5322 and request a utility location survey/stakeout to have the utility lines marked so stakes and posts are not driven into them (Please note that there is a fee for this service).

For further information e-mail ehs_uup@cornell.edu or call (607) 255-8200.